Cash Allocation

The Problem

For B2B finance teams, managing the invoice-to-cash cycle is a critical yet often cumbersome task. The manual labor involved in chasing invoices, processing payments, and resolving disputes can be time-consuming and prone to errors. Finance teams frequently find themselves overwhelmed, focusing primarily on the loudest accounts while neglecting others, leading to inconsistent cash flow and outdated aging reports. This inefficiency can strain customer relationships and impact a company's financial health.

How Most Providers Handle It Today

Currently, many providers offer point solutions that address only parts of the invoice-to-cash cycle, such as payment reminders or basic cash application. These tools often lack integration with existing accounting systems, forcing finance teams to juggle multiple platforms and workflows. Moreover, many solutions favor full automation without the necessary human oversight, risking errors and potential damage to customer relationships. This fragmented approach can lead to inefficiencies and increased workloads for finance teams, negating the intended benefits of automation.

This Company's Approach

ARPilot takes a holistic approach by automating the entire invoice-to-cash cycle while ensuring human approval at every customer-facing action. Unlike other providers, ARPilot integrates directly with QuickBooks Online and other systems through its REST API, enabling seamless data synchronization. The platform's AI drafts outreach communications, schedules follow-ups based on response history, and automates payment capture, all queued for human approval before execution. This ensures accurate, timely actions without compromising customer relationships. Additionally, ARPilot uses a published rubric for cash application, providing transparency and reliability in payment matching.

Key Benefits and Measurable Outcomes

ARPilot offers numerous benefits for B2B finance teams, including:

• Consistent Coverage: Every invoice receives attention, preventing overlooked accounts and ensuring timely follow-up.
• Improved Cash Flow: Automated cash application and payment capture streamline the process, allowing finance teams to focus on strategic tasks.
• Human Oversight: Architectural human approval ensures that customer interactions are well-considered and accurate, preserving relationships.
• Transparent Matching: The published rubric for cash application provides clear reasoning for payment matches, enhancing trust and accuracy.
• Scalable Pricing: With plans ranging from a free tier to an enterprise solution, ARPilot offers options for businesses of all sizes.

FAQ

1. How does ARPilot integrate with QuickBooks Online?

ARPilot syncs bidirectionally with QuickBooks Online, ensuring that data flows seamlessly between systems. This integration allows for real-time updates and accurate financial reporting.

2. What makes ARPilot's cash application unique?

ARPilot uses a published rubric that scores payments based on amount, date proximity, payer-name similarity, and reference. Matches with a confidence level above 0.95 are applied automatically, while those between 0.70 and 0.95 are queued for human review, providing transparency and accuracy.

3. Can ARPilot handle disputes during the invoice-to-cash cycle?

Yes, ARPilot includes a dispute intake feature that pauses collections on affected invoices, allowing finance teams to address issues before proceeding with payment collection.

4. What kind of businesses can benefit from ARPilot?

ARPilot is ideal for companies invoicing on terms, whether they manage a few dozen invoices a month or thousands. Its scalable pricing and features make it suitable for small to mid-sized businesses.

5. How quickly can a business start using ARPilot?

Businesses can be up and running with ARPilot in days after connecting QuickBooks. The platform's self-serve signup and lack of implementation partners streamline the onboarding process.