Collections Automation

The Problem

For growing SMB and mid-market companies, managing accounts receivable can be time-consuming and error-prone. Finance teams often juggle hundreds or even thousands of invoices monthly without a dedicated collections team. The manual work of drafting follow-up emails, making phone calls, and negotiating payment plans not only drains resources but also risks revenue loss due to late or missed payments. This challenge is exacerbated in regulated industries where compliance and accurate record-keeping are paramount.

How Most Providers Handle It Today

Most collections software solutions on the market today offer generic automation tools that fail to adapt to individual customer behaviors. These tools typically rely on static templates and require significant manual configuration. Many systems also demand cumbersome data migration or parallel record-keeping, creating inefficiencies and potential errors. As a result, the desired efficiency gains are often offset by the complexity and inflexibility of these systems.

ARPilot's Approach

ARPilot revolutionizes accounts receivable collections by leveraging AI to generate personalized dunning sequences tailored to each customer. Unlike generic systems, ARPilot adapts to customer-specific invoice histories, payment patterns, and prior interactions. By integrating directly with existing accounting systems like QuickBooks, NetSuite, Xero, and Sage, ARPilot eliminates the need for data migration, maintaining the integrity of your financial records. Our self-serve platform features transparent per-invoice pricing and a 15-day free trial, allowing finance teams to experience its value without the need for lengthy implementation.

Key Benefits and Measurable Outcomes

ARPilot dramatically enhances the collections process, boasting a recovery rate increase of 20-40% within 30 days. Finance teams reclaim 5-10 hours per week previously spent on manual tasks, enabling them to focus on more strategic initiatives. The platform offers a real-time aging dashboard with revenue-at-risk forecasting, allowing CFOs to make informed decisions quickly. With every AI action logged and every customer interaction meticulously recorded, ARPilot is built for compliance and audit readiness, ensuring peace of mind for finance teams in regulated industries.

FAQ

How does ARPilot integrate with my existing accounting system?

ARPilot seamlessly integrates with popular accounting systems such as QuickBooks, NetSuite, Xero, and Sage. It reads invoice and payment data and writes back outreach activity, ensuring your existing record-keeping remains undisturbed.

What makes ARPilot different from other collections automation software?

ARPilot differentiates itself by using AI to tailor dunning sequences to each customer's specific behaviors and history. This personalized approach leads to a higher recovery rate and more efficient collections process compared to generic, template-based systems.

Can ARPilot handle customers with complex payment histories?

Yes, ARPilot excels in managing complex customer interactions by adapting its approach based on each customer's payment history, behaviors, and previous communications, ensuring the most effective collection strategy.

Is ARPilot suitable for companies in regulated industries?

Absolutely. ARPilot is designed with audit-readiness in mind, logging every AI action and customer interaction to ensure compliance and provide a comprehensive record for regulated industries.

What kind of support is available during the ARPilot trial?

ARPilot offers a 15-day free trial with self-serve onboarding and transparent pricing. Our support team is available to assist with any questions or issues, ensuring you can fully explore the platform's capabilities.