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For businesses, undelivered or delayed invoices can have significant repercussions on cash flow and operational efficiency. When invoices bounce back due to incorrect email addresses or get stuck with the wrong AP contact, it leads to payment delays, increased DSO, and strained customer relationships. These issues are particularly challenging for companies managing large volumes of invoices, where manual follow-ups become unfeasible and prone to errors.
Many providers in the accounts receivable space offer basic automation features, often relying on email as the primary delivery method. However, these solutions typically don't accommodate customer preferences for receiving invoices through specific channels, such as AP portals, EDI, or networks like Coupa and Ariba. This one-size-fits-all approach often results in invoices not reaching the intended recipients, as they are sent to incorrect or outdated contact information. Additionally, there is often a lack of real-time confirmation of delivery, leaving AR teams in the dark until payments are overdue.
ARPilot revolutionizes invoice delivery by utilizing AI to manage and optimize the entire process. Our platform integrates seamlessly with existing accounting systems like QuickBooks, NetSuite, and Xero, requiring no rip-and-replace. We deliver invoices through customer-preferred channels, including email, AP portals, EDI, and networks like Coupa and Ariba, ensuring that invoices land exactly where they should. Bounces and delivery failures are detected and resolved automatically, keeping contact information up-to-date and accurate. This proactive approach minimizes disruptions and ensures that all invoices are delivered promptly and reliably.
With ARPilot, businesses experience significant improvements in their accounts receivable processes. By automating invoice delivery and confirming receipt in real-time, our customers have seen a 20-40% reduction in DSO within just 90 days. This automation not only speeds up the payment cycle but also frees up AR teams to focus on more strategic tasks, as they no longer need to manage manual follow-ups or address delivery issues. The platform's transparent per-invoice pricing ensures that it pays for itself, offering a clear return on investment. Furthermore, our AI-native solution is designed to adapt to your existing workflows, eliminating the need for complex system overhauls.
How does ARPilot ensure invoices are delivered to the right contact? ARPilot uses AI-driven technology to verify and update contact information continuously, ensuring that invoices are sent to the correct accounts payable contact through their preferred channel.
Can ARPilot integrate with my current accounting system? Yes, ARPilot integrates seamlessly with popular accounting systems like QuickBooks, NetSuite, and Xero, allowing you to automate invoice delivery without changing your existing setup.
What happens if an invoice delivery fails? If an invoice delivery fails, ARPilot automatically detects the issue and takes corrective action, such as updating contact information or resending the invoice through a different channel.
How quickly can I see a reduction in DSO after implementing ARPilot? Most customers experience a 20-40% reduction in DSO within 90 days of implementing ARPilot, thanks to the platform's efficient invoice delivery and confirmation processes.
Is there a need for retraining my AR team to use ARPilot? No, ARPilot is designed to work with your existing workflows, so your AR team can continue their operations without the need for additional training or workflow changes.
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