You pay your people weekly. Your clients pay in 45 days.

The Situation You're Actually In

It's Thursday night, and you're staring at a list of unpaid invoices. Payroll's due tomorrow, but your clients' payments are still missing. You already paid your contractors last week, and now your cash flow's tight. You've sent reminder emails, and maybe even called a few clients, but nothing's changed. This isn't just about money—it's about the time and energy you spend chasing it.

Why the Usual Advice Doesn't Fix It

You've heard it all before: be more organized, send invoices sooner, be firmer with clients. But when you're running the show, these aren't solutions—they're platitudes. You're already doing everything you can, and it’s not working because your clients' payment processes aren't your processes. The advice doesn't account for timesheet questions that hold up payments or the fact that your clients' accounts payable contact seems to be a ghost.

What Changes When Follow-Ups Run on a Schedule

With ARPilot, you set the follow-up schedule, and it drafts each message customized to each client’s payment habits. You approve every message before it goes out, so there’s no risk of sending something you didn’t see. Your clients get reminders that reference their specific invoices and past payment behavior, making them harder to ignore. Suddenly, you're no longer the bottleneck.

What It Looks Like Day to Day

Imagine spending just a few minutes each week approving follow-ups that ARPilot has already drafted. You see which invoices are unpaid, review the messages, and approve them to send. You didn't have to remember who owes what or draft another awkward email. It’s all there, ready for you. Now, you have more time to focus on growing your business, not just sustaining it.

FAQ

How does ARPilot connect with my accounting system? ARPilot integrates seamlessly with QuickBooks Online. It reads your invoice and customer data and writes back any follow-up activity, so your records remain intact.

What if I don't want messages to go out automatically? No worries. ARPilot drafts the follow-ups, but nothing gets sent without your approval. You’re in control every step of the way.

How much does ARPilot cost? You can start with a free plan that covers up to 10 invoices a month. Paid plans start at $99 per month, which is often less than the cost of a single unpaid invoice.

Can ARPilot handle timesheet complications? Yes, ARPilot personalizes follow-up messages based on payment history, including any previous disputes or timesheet issues. It gives context to your clients, making it easier to resolve any pending issues.

Can I use ARPilot if I don't have QuickBooks Online? Currently, ARPilot only connects with QuickBooks Online. If you use another system, you'll need to handle data manually.