It writes the reminders, sends them on the schedule you set, and stops the moment the invoice is paid.
No credit card. Connects to QuickBooks Online in about fifteen minutes.
Hi Dana,
Just a quick note that invoice INV-2841 for $4,820.00 is due this Friday. You can pay by card or bank transfer here:
View and pay invoice →
Thanks — Marcus
The bit everyone worries about
You see every message before your customer does. Open any one waiting to go out, read exactly what it says, change the wording, push it back a week, or call it off. It goes from your address, with your name on it, written for that invoice and that customer.
Set the schedule once and it runs without you: a heads-up before the invoice is due, a nudge when it is late, a firmer note with a payment link, then escalation to whoever actually pays the bills. Every invoice gets the same steady follow-up, not just the big ones you had time for.
Big companies pay someone to work out which customers pay, when, and what to say to the ones who don't. That advantage is now yours — running quietly on your own numbers, so the decisions behind your follow-up are as sharp as theirs.
It'll also tell you when it doesn't have enough of your history to be sure yet, instead of guessing. That's deliberate.
Send the second reminder earlier
Across 214 of your own reminders, the ones sent on day 5 were answered noticeably sooner than the ones sent on day 7. Tuesday and Wednesday mornings did best.
Nothing changes until you apply it.
The things you'd expect, working the way you'd expect.
A customer who's gone quiet usually isn't dodging you. They're short this month, the invoice is bigger than their week, and calling to say so is a conversation neither of you wants. So they say nothing, and you write it off. Give them a way to say yes to part of it instead.
A plan that pays you over four months beats an invoice you write off entirely — and it beats chasing for ninety days and getting neither the money nor the next job. Payment plans are included from Starter up.
Settle early and a discount comes off the balance.
Do the arithmetic
Numbers you already know. Every assumption is yours to change.
An assumption — change it to match your customers.
An assumption — change it to match your customers.
Two of these are assumptions, not facts about your business. Change them. The arithmetic is yours — nothing you type here leaves your browser.
Sitting outside your terms
$33,600
That is roughly what you are owed past your terms at any one time.
Chasing it costs you about 3 hours a month.
Starter is $99 a month. One recovered invoice of $2,800 covers 2 years.
10 invoices a month. No card.
Setup
You can do the whole thing yourself, in one sitting, without talking to anyone.
Your customers and open invoices come across on their own. Nothing to type in, no spreadsheet to prepare.
Start with the default one. Change the timings and the wording later, once you've seen it work.
Read what's queued up, adjust anything you want, let the rest go out on schedule.
After that it's a few minutes a week.
Not a trial. It stays free — enough to point at the invoices that have already gone quiet and see what comes back.
For a business where the invoicing is steady and the chasing is the part that falls off the end of the day.
$1,000/year — about 2 months free
Annual billing works out cheaper, and you can cancel any time.
You see every message before it goes out. Upcoming reminders sit in a list and on a calendar — open one, read exactly what it says, change the wording, push it back a week, or cancel it. Nothing arrives that you haven't had the chance to read.
It sends what you scheduled, when you scheduled it — that's the point, so the follow-up happens on the days you're on a job. If you'd rather stop one, pause or cancel it and nothing goes.
It stops. When a payment lands — through the bank feed, a payment link, or QuickBooks — the reminders for that invoice are cancelled automatically.
Connect QuickBooks and your open invoices come across on their own. No spreadsheet, no data entry, no import project.
The messages go from your address, with your name on them, written for that specific invoice and that specific customer.
No. When ARPilot works out a better schedule or a better message, it shows you the suggestion and waits. Nothing about how you work changes until you say yes.
The free account covers 10 invoices a month and doesn't expire. Connect QuickBooks, point it at the invoices that have gone quiet, and let the follow-up run while you get on with the business.