Cleaning up receivables before a raise, a sale or an audit

The Problem: Why This Matters

During a raise, sale, or audit, the attention to detail regarding receivables becomes paramount. Potential investors or buyers scrutinize aging reports, concentration, and collectability of invoices. Unapplied cash, stale balances, and unchased invoices can signal operational inefficiencies, potentially affecting valuation and negotiation outcomes. Companies need a robust system to ensure their receivables reflect actual cash flow and collection efforts, presenting a clear financial picture to stakeholders.

How Most Providers Handle It Today

Traditional accounts receivable solutions often focus on one or two aspects of the invoice-to-cash cycle, leaving gaps in the process. Many rely heavily on automated systems that lack essential human oversight, leading to errors that go unchecked. These systems might automate reminders but often fail to provide comprehensive solutions that include payment plans, dispute management, and accurate cash application from bank feeds. The result is an aging report that doesn't accurately reflect reality, making it difficult for finance teams to make informed decisions.

ARPilot's Approach: Solving the Problem Differently

ARPilot stands apart by offering a full-suite solution addressing every step of the invoice-to-cash process with AI-driven automation and mandatory human approval. Every customer-facing action, from outreach to payment collection, requires human verification, ensuring that no communication is sent without oversight. This architecture guarantees that all financial transactions and updates to the accounting ledger, particularly QuickBooks Online, are accurate and approved. With a bidirectional sync and robust REST API, ARPilot integrates seamlessly with existing systems, ensuring data integrity and operational efficiency.

Key Benefits and Measurable Outcomes

ARPilot delivers tangible outcomes that enhance the financial management process:

• Accurate Aging Reports: By automatically applying cash from bank feeds, ARPilot ensures that aging reports accurately reflect paid invoices, reducing discrepancies and improving financial transparency.

• Documented Collection Efforts: Every interaction with a customer, approved by a human, is recorded on a timeline, providing a clear audit trail for collection efforts. This documentation aids in presenting a well-organized financial history during audits or due diligence.

• Efficient Dispute Management: Disputes are systematically recorded, pausing collections on affected invoices until resolved, which prevents errors and maintains customer trust.

• Improved Decision-Making: With a published rubric for cash application and a consistent approach to collections, finance teams can make informed write-off decisions, backed by detailed reasoning and documentation.

• Cost-Effective for Mid-Market Companies: With pricing tiers starting at $99 per month and a free tier for small volumes, ARPilot makes advanced receivables management accessible to mid-sized businesses without the need for third-party implementation partners.

FAQ

How does ARPilot ensure the accuracy of my aging reports?

ARPilot automatically applies cash from bank feeds to open invoices above a 0.95 confidence threshold, ensuring your aging reports reflect what has truly been paid. Any application with lower confidence is queued for human review.

What makes ARPilot's approach to customer communication different?

Unlike fully automated systems, ARPilot requires human approval for every customer-facing communication. This ensures that all outreach is accurate, timely, and reflective of your company's standards, preventing any potential errors before they reach the customer.

Can ARPilot integrate with my existing accounting software?

Yes, ARPilot syncs bidirectionally with QuickBooks Online and can connect to other systems via REST API, CSV import, or a custom adapter under an Enterprise agreement, ensuring seamless integration with your existing financial infrastructure.

How does ARPilot handle disputes and collections?

Disputes are recorded systematically, pausing collection efforts on affected invoices until they are resolved. This prevents errors and maintains customer trust by ensuring fair and transparent handling of all issues.

Is ARPilot suitable for small to mid-sized businesses?

Absolutely. ARPilot is priced and delivered for the mid-market, offering a free tier for up to 10 invoices a month, with affordable plans starting at $99 per month, making advanced receivables management accessible without extensive overhead.