How do I collect on dozens of small $100 to $500 invoices without wasting hours?

The Problem

For B2B finance teams, the struggle to collect on small invoices is all too familiar. Each $150 invoice may seem insignificant on its own, but when multiplied across dozens or even hundreds of transactions, these small amounts can lead to substantial revenue leakage. The manual effort required to track, remind, and ensure payment for each invoice often outweighs the value, resulting in neglected follow-ups and quiet write-offs. Over time, these small unpaid balances can accumulate, affecting cash flow and profitability.

How Most Providers Handle It Today

In today's market, many providers offer point solutions that focus solely on sending reminders for unpaid invoices. These tools typically operate in silos, addressing only parts of the accounts receivable process. They may automate reminder emails but often lack the integration needed to sync with existing accounting systems, leading to fragmented data and missed follow-ups. Additionally, most of these solutions don't offer human oversight, risking customer relationships by sending automated messages without approval.

ARPilot's Approach

ARPilot takes a comprehensive, AI-driven approach to the invoice-to-cash cycle. Unlike other providers, ARPilot integrates seamlessly with your existing accounting system, like QuickBooks Online, through bi-directional syncing or a REST API. Our platform automates multi-channel reminder sequences for every open invoice, regardless of size, and groups these reminders into a single bulk approval queue. This means finance teams can approve dozens of reminders in seconds, maintaining control over customer interactions while minimizing administrative workload. Human approval is a core feature, ensuring that no communication is sent without review, preserving the quality of customer relationships.

Key Benefits and Measurable Outcomes

ARPilot's solution transforms the way finance teams handle small invoices by automating and simplifying the follow-up process:

• Profitability on Micro-Invoices: By automating follow-ups, ARPilot ensures that even small invoices are pursued, preventing revenue leakage and making micro-invoice follow-up profitable.
• Bulk Approval Efficiency: Finance teams can save significant time by bulk approving multi-channel reminders in seconds, drastically reducing the administrative burden.
• Prevention of Major Losses: By ensuring every invoice receives attention, ARPilot prevents the accumulation of small unpaid balances into major financial losses.
• Enhanced Customer Relations: With human oversight built-in, ARPilot ensures that all customer interactions are reviewed before sending, maintaining strong customer relationships.

FAQ

How does ARPilot integrate with my existing accounting system? ARPilot integrates seamlessly with QuickBooks Online through bidirectional syncing. It also connects with other systems via REST API, CSV import, or a custom adapter under an Enterprise agreement.

What happens if a customer raises a dispute on an invoice? Once a dispute is raised, ARPilot automatically pauses collections on the affected invoice, ensuring that no further reminders are sent until the issue is resolved.

How does ARPilot ensure that payments are matched correctly? ARPilot uses a published rubric for cash application, scoring payments based on amount, date proximity, payer-name similarity, and reference. Payments with a confidence score of 0.95 or higher are applied automatically, while others are queued for human review.

Is there a free trial available for ARPilot? Yes, ARPilot offers a free tier for up to 10 invoices a month. For more extensive needs, our Starter and Professional plans provide additional features and capacities.

Can ARPilot handle international transactions? Yes, ARPilot can manage international transactions, provided they sync with the accounting systems supported, ensuring that all invoices, regardless of origin, are appropriately followed up.