Hire someone to chase invoices, or automate it?

The Problem: The Cost of Chasing Invoices

For many B2B finance teams, the challenge of managing accounts receivable is significant. The task of following up on unpaid invoices often falls through the cracks, leading to delayed payments and strained customer relationships. Administrative tasks such as sending reminders and matching payments consume hours that could be spent on higher-value activities. Hiring an admin for a few hours a week might seem like a quick fix, but it can be costly and inefficient when measured against the nature of the work involved.

How Most Providers Handle It Today

Traditional solutions in the invoice management space often rely on basic automation or manual interventions. Many providers offer tools that send automated reminders or provide simple dashboards for tracking accounts receivable. However, these solutions fall short as they often lack the flexibility to integrate with existing systems or provide the necessary human oversight. The result is a fragmented process where finance teams still need to manually intervene, diminishing the potential efficiency gains.

ARPilot's Approach: Automating with Human Oversight

ARPilot takes a unique approach by combining AI-driven automation with essential human oversight. Unlike other solutions, ARPilot integrates seamlessly with existing accounting systems such as QuickBooks Online, offering bidirectional data sync. The platform automates the entire invoice-to-cash process, from multi-channel outreach to payment capture. Importantly, every customer-facing action requires human approval, ensuring that sensitive tasks like customer communication and ledger updates are handled with care. This approach allows finance teams to maintain strong customer relationships while benefiting from the efficiency of automation.

Key Benefits and Measurable Outcomes

ARPilot delivers tangible benefits for B2B finance teams by automating repetitive tasks and enhancing decision-making:

• Cost Efficiency: Automating invoice follow-ups and payment matching reduces the need for additional staff, lowering overhead costs. ARPilot's pricing starts with a free tier for up to 10 invoices a month, scaling up to $299 for professional access, making it an affordable solution for mid-market companies.

• Improved Accuracy: The platform's AI-driven cash application uses a published rubric to ensure accurate payment matching, reducing errors and freeing up human resources for more complex tasks.

• Consistent Coverage: Every invoice receives attention, not just those from the loudest accounts, resulting in a more accurate aging picture and better cash flow management.

• Human Control: With human approval as a built-in feature, companies can trust that all customer communications are appropriate and timely, safeguarding customer relationships.

• Quick Deployment: ARPilot can be live within days of connecting QuickBooks, with no need for an implementation partner, allowing companies to start realizing benefits almost immediately.

FAQ

1. Why should I choose ARPilot over hiring someone to manage invoices?

ARPilot automates repetitive tasks like invoice follow-ups and payment matches, reducing the need for additional staff. It also ensures human oversight for all customer-facing actions, maintaining the quality of customer relationships.

2. How does ARPilot ensure accuracy in payment matching?

The platform uses an AI-driven cash application with a published rubric that scores amount, date proximity, payer-name similarity, and references. Payments with a confidence score of 0.95 or higher are automatically matched, while others are queued for review.

3. Can ARPilot integrate with my existing accounting system?

Yes, ARPilot offers bidirectional sync with QuickBooks Online and can connect with other systems through REST API, CSV import, or a custom adapter under an Enterprise agreement.

4. What is the pricing structure for ARPilot?

ARPilot offers a free tier for up to 10 invoices a month. The Starter plan costs $99 per month, while the Professional plan, which includes API access, is priced at $299 per month. Enterprise pricing is negotiable and includes an SLA.

5. How quickly can I start using ARPilot?

ARPilot is designed for quick deployment and can be operational within days of connecting to QuickBooks, allowing you to start optimizing your invoice-to-cash cycle almost immediately.